Workplace professionalism has evolved over the years and certain skills are expected of you, as they mark the extent of your efficiency. Just your academic degree or certifications alone are not sufficient in modern business, employers look for individuals with multi-skills and candidates who exhibit good organisational skills as part of their package and employers evaluate their employees based on their efficiency.
If you’re aiming to set yourself apart from the rest of the candidates in this jungle, you should start working on the top organisational skills employers are looking for in 2023.
What is this organisational skills actually?
No, it’s not just a made up fancy corporate word.
You have been hearing about this phrase and also people claim that modern employers look for these organisational skills, but, somehow, you can’t put a finger on what actually is it they look for?
Well, to put simply, organisational skills are an integration of certain traits and their effective application. These skills are often intuitive and in most cases have to be nurtured consciously.
For instance, the greatest and most important skill for any individual is efficient time management. It’s not just clocking in and out on time or working extra hours.
Did you know? Working late hours is not necessarily a skill, it can even give the impression of lacking time sense and inefficiency.
Organisational skills are a combination of soft skills and hard skills, i.e. some of them are mental skills like problem identification or creative thinking and physical skills like documentation or resource management. These skills will help you to plan and set for the best outcome and save your company time and money.
These skills are transferable and regardless of the organization you’re working for, they are supposed to be an integral part of your professionalism.
Okay, So, how do I get them?
Acquiring good organisational skills are voluntary methods and require the mere presence of mind to become a habitual practice. These skills demonstrate how motivated you are to perform in an office environment.
Here are the top 10 organisational skills that every employer values and as a bonus, we have added tips on how to acquire them.
1. Time Management Skills
Modern business is deadline focused and essentially, employees are evaluated based on their efficiency or productivity where time is a defining factor. Service-based businesses can even lose clients by not providing a timely response. Missing the deadline can be a deal-breaker in any production-based business.
Also, it is important to identify when you are procrastinating. To be honest, everyone procrastinates to some extent and you are no different, but it is important not to lose your sight from the goal. The more you delay a task, the more they will add up. And however efficient you might be, you will not be able to finish on time.
The trick is to be aware of your procrastination habit and make some conscious efforts to deal with it. Create a steady workflow and be focused on the goals you have to achieve. This skill is not inherited, rather developed and instilled into oneself through conscious actions to perform tasks in a timely manner.
2. Communication Skills
Communication is the key to a relationship, and this cliché phrase is equally relevant in modern business too. Communication is one of the most important organisational skills for any professional.
The key to great communication is listening. Listening just for the sake of it does not work, you actually have to make an effort into it so you can engage, better, relate to some level.
6 tips to improve your communication skill:
- Listen actively: Listen with your ears, read the expression with your eyes! Always insist on listening up other’s opinions or agendas before you submit yours. Appreciate the dialogue, however vague or irrelevant the converse maybe, but also learn when to put a stop to it politely to veer the discussion away to a more productive subject.
- Monopolizing the conversation can be irritating to others, your co-workers might feel inferior and consequently lose respect from you and their focus may deviate from the agenda. Let there be room for feedback so people can exercise their opinion.
- When in conversation, try to look up in eye so the individual feels your enthusiasm. Make sure you focus on the conversation content rather than on how they deliver.
- When delegating a task or running a multi-person job, collaborate with the team. Make sure your words and attitude never gives a dictating vibe.
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- Take advantage of the advanced communication tools available. It can be awkward and quite time-consuming to arrange multiple meetings in consecutive days or reporting periodically face to face every day. There are excellent collaboration tools available like slack, asana, discord, G Suite, and many more tools suited for business purposes. From declaring an announcement, reporting to group meetings, every option is configurable. Pick the one that suits your business.
- Do not hesitate to confront sensitive issues, but deal with them delicately. More importantly, make sure the conversation does not deviate from the objective. Sometimes, it is better to wait, but on most occasions, sensitive issues should be dealt with in a most immediate and professional setting.
3. Teamwork skills
“Do you prefer to work by yourself or as in a team?”
It is one of the most common questions asked by employers in job interviews.
Here, employers are just checking how good the interviewee is with is organisational skills, because this teamwork skill itself encompasses several other top organisational skills, such as communication, adaptability, time management, people management, and many more!
Employers value people who are open to ideas, able to lead the way, able to set goals, and ready to collaborate to achieve greatness. While it requires conscious effort and time to improve skills like teamwork, It is important to adopt certain values to build and be part of a great team.
5 steps to improve your teamwork skills:
- Clarity on the team’s mission and vision To start off, it is of utmost importance that there is a fixed set of practical goal and the purpose of this mission is declared and in agreement. Make sure the team understands the objectives and is committed to achieving them.
- Collaboration is crucial It’s a no-brainer that for the concept of teamwork to work, there has to be a collaboration between individuals with different personalities. But what's more important is that the different sets of skills they bring on the table. It is important to share ideas, respect opinions, learn from others, and improve collectively. The final result only then can be called a success.
- Delegate tasks based on skill When delegating a certain chore, make sure it is assigned to the right person who has proven expertise or skill set in that particular subject. A well-organised person should understand their team to know to entrust who with what tasks make sure that the job will be handled efficiently.
- Exercise team responsibility culture and celebrate team achievements The dynamic of the team should be as just as marriage. Everyone should understand their role within the team and work towards the common goal. However, there should not be a competition over any achievement and even if there is, the team as a whole is the winner.
- Respectful and honest communication is the key Team members should be able to express their opinions, insights, and constructive feedback. You can often be short-sighted on an issue and other members should be comfortable enough to show you the flaw or a better solution. The working process should be transparent in terms of discussing ideas and their application. Without being able to provide honest feedback in a respectable manner, it can be difficult for a team to develop trust and therefore work together efficiently.
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4. Leadership Skills
It is quite obvious, every business needs a leader, a leader who will control the organisations success as well as their own. A very few people are said to have borne with leadership skills, however, most successful leaders around the globe are self-made through hard work, developing relevant skills through years of practice.
A potential leader knows what they want, what they have to do to achieve that, and how efficiently and practically they are going to do it.
15 Qualities of a good business leader:
- The clarity in Vision and Purpose Setting
- Critical Thinking Ability
- Decision-Making Capabilities
- Attention to detail
- Dedication and Responsibility
- Honesty and Transparency
- Good Communication and Persuasion Skill
- Great Motivator and Influencer
- Innovative
- Passionate and Committed to Success.
- Empathy
- Emotional Intelligence
- Conflict Solving Ability
- Analytical Skills
- Growth Hacking Practitioner
Some of these skills are practised in leading business, making decisions, initiating and assessing progress, and providing direction for the team. While are essential in diagnosing, analysing, and resolving problems and conflicts, self-developments, in summation setting an example in leading the way to the collective success of an organization.
Learn How To Develop Influencing Skills for Leadership
5. SMART Goal Setting
Set realistic goals. Setting goals like, “I’ll do a bunch of paperwork by lunch” and setting yourself to do “lots of work” today is too vague and unrealistic.
Instead, establish numbers and figures to define your goals, you are bound to be more productive when an actual number is set as your target. The trick is to balance out and try not to force yourself to overreach.
6. Prioritization Skill
Concentrate to eliminate the task which helps you achieve your goal faster. Say you have 5 tasks on your to-do list and 3 of them are relatively less time-consuming than the 2. If you finish those 3 first, you would have finished 60% work in less time, wouldn’t that be great?
Organised professionals understand how to prioritize a to-do list. They have a sense of clarity on which deadlines they have to meet first, and which ones they can attend last.
Organise your goals according to the resources you have and spend them based on their importance, required time, and suitability.
7. Resource Management Skills
When it comes to organisation, knowing utilizing and managing your resources is imperative.
Running out of resources like time or assign a task to someone who is not suitable to meet the goal efficiently is undesirable.
Employees with excellent resource management skills are capable of creating and developing sensible strategies for facilitating workflow, systematic planning and scheduling, and efficient environment in a workspace.
The followings are the top 10 resource management skills employees look for in employees and acquiring them will essentially boost up your career.
- Tidiness
- Documentation and Filing
- Paper trailing everything
- Working with data
- Stock inventory
- Mastering MS Office suite
- Learning Basic Design
- Online Research
- Office maintenance
- Coordinating and executing events
8. Adaptability Skills
This trait is valued not just for organisational development, but more importantly for your personal growth. This skill is more mental than any other soft skills and requires one to be humble, ever eager to learn, and utilize every opportunity for professional development.
A person with great adaptability skills can adapt to any situation and readjust his mindset to solve the issues and thrive within the circumstances. They are capable of making the best out of the worst scenario. Here are some tips to acquire this skill:
- Observe the situation, identify the issues and look for solutions.
- Never complain. Complaining rarely changes anything, in fact, it makes you look inept.
- Seek advice and feedback, and utilize them.
- Do not look at the situation or problem as a whole, rather break them down and proceed with the solution in steps.
- Mimic good works, take notes, and try to apply those strategies in your own work.
9. Mental and Physical Health Awareness Skill
To stay professionally and personally productive, you must understand the importance of a healthy body and mind. As the saying goes, “You have to nourish to flourish” and there are no two ways about it.
Always thriving for success is great, but your body and mind can only take as much. Managing your physical and mental energy is essentially the key to success as they determine your performance in a stressful situation and affect your rational decision-making ability.
While you might think work is work and it just has to be done, there could be serious consequences of excessive stressing. You should be aware of the symptoms and take precautions and there are some simple routines you can follow to reduce stress.
- Eat healthy meals
- Get proper sleep hours
- Exercise regularly, even if they are just 20 minutes jog.
- Maintain personal hygiene at home and work
- Treat yourself with a film or a book whenever you can!
- Make a conscious effort to keep your work-life and personal life balanced.
- Check out with a professional health specialist whenever at unease.
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10. Personal Development Skills
Personal development skills or personal growth hacking is not just another vague intangible concept. It is conceptually the idea of continuous development or growth towards achieving your goal over years and years. It contributes to all the skills you acquired or working on, your maturity, self-awareness, and confidence. Ultimately, leads you to a more fulfilling and meaningful life, both mentally and in terms of professional success.
These skills are acquired through experience, education, surrounding environment, professional setting, and more sustaining ones are through conscious effort.
Read personal growth stories shared by individuals with own methodology.
There is no simple hack to it and may require you to do some soul-searching. What works for other people, may not work for you. The idea is to experiment and experience, and adapt a management method accordingly.
At the same time, find your motivation, what inspires other people may not do the same to you.
Conclusion
Organisational skills are the soft skills you would bring with you to any position, regardless of the trade. From working as a waitress to managing a corporate office, organisational skills are fundamental to your success at work.
They demonstrate that you have a sense of clarity and strategic ability to execute any responsibility with focus. And employers value these as an important employability skill for any organisation.
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